Line Manager Briefing: Handling Terminations Lawfully
1. Prepare Before the Meeting
Review the employee’s contract, performance records, and any relevant policies.
Ensure there is a legitimate, documented reason for termination (e.g., performance, misconduct, redundancy).
Consult HR or legal counsel to confirm compliance with employment laws.
2. Choose the Right Setting
Conduct the meeting in a private, neutral location.
Ensure a witness (usually an HR representative) is present.
Schedule at a time that allows the employee to process the information (avoid Fridays or end-of-day).
3. Deliver the Termination Clearly and Respectfully
Be direct and professional, avoiding unnecessary small talk.
Clearly state the reason for termination without debate.
Keep the conversation brief and stick to the facts.
4. Address Key Practicalities
Inform the employee about final pay, benefits, and any severance package.
Explain how company property should be returned and access revoked.
Provide information on references and post-employment support if applicable.
5. Maintain Professionalism and Sensitivity
Remain calm and avoid confrontational language.
Allow the employee to express their thoughts but do not argue or justify beyond the key facts.
If emotions escalate, refer them to HR for further discussion.
6. Ensure Compliance with Legal and HR Policies
Document the termination discussion and provide a written notice if required.
Offer details about any appeal or grievance procedure available.
Confirm compliance with notice periods and final paycheck regulations.
7. Support Remaining Employees
Address the termination with the team appropriately to prevent rumors and uncertainty.
Reinforce workplace policies and reassure employees about job security where possible.
By following these best practices, line managers can ensure terminations are conducted lawfully, fairly, and professionally, minimizing legal risks and maintaining workplace morale. If you would like tailored support to guide you through each stage of the process, schedule a consultation with Team Lomond today.